Privacy Notice: Genome Research Limited – Connecting Science

Genome Research Limited (GRL), operating as Wellcome Sanger Institute, is the controller responsible for your personal data as collected through Connecting Science.

We collect and process your personal data when you visit our webpages, register for events, sign up for information or newsletters, attend events/courses/conferences, apply for a bursary or carer’s grant, submit an abstract, or otherwise contact us in relation to the services offered by Connecting Science.

This privacy notice provides information on how we collect and process your personal data when you interact with Connecting Science, or otherwise provide us with your information.

Our website contains more detailed information about our Privacy Policy (Privacy (sanger.ac.uk)) and our Terms of Use (Terms of use – Wellcome Connecting Science) and you should read that in conjunction with this privacy notice. In the event of any inconsistency between these terms, please note that this Privacy Notice will take precedence.

Our legal basis for processing personal data

Our legal basis for processing personal information is usually for our legitimate interests, if we have your consent, for the performance of a contract or to meet our legal obligations. We may collect and use your personal data if it is necessary for our legitimate interest and so long as its use is fair, balanced, and does not unduly impact your rights. We may process personal information because it is necessary for the performance of a contract to which you are a party (such as events registration), or because we are legally obliged to do so (such as security and welfare).

The data we collect about you

We may collect, use, store and transfer different kinds of personal data about you as follows:

• Identity data
• Contact data
• Financial data
• Transaction data
• Technical data
• Profile data
• Usage data
• Cookie data
• Marketing and Communications data
• Photographic data
• Social Media data(including handles)
• Feedback and Survey data

How we use your personal data

We will only use your personal data for the purpose for which we collected it which includes the following:

• To register you as an event/course/conference participant, speaker or attendee
• To process and deliver events/courses/conferences that you have signed up for
• To manage your relationship with us
• To enable you to participate in a bursary or award selection, or to complete feedback or surveys
• To improve our website, products/services, marketing or outward facing relationships
• To recommend events or services which may be of interest to you and to tailor your experience of our website in the future
• To promote and market other similar events or services, including paid-for marketing campaigns (for photographic data only)

How we share your personal data

We may share your personal data within GRL, and occasionally with selected external third parties who are directly involved in our activities or otherwise connected to GRL, and where sharing such data is required to deliver events, conferences, courses or other related facilities and services. Third parties may include marketing agencies, academic institutions, and technical support organisations. This may mean that your personal data is transferred outside of the UK and EU.

International transfers

We may transfer, store and process your data internationally due to the nature of the events, courses, conferences and related facilities and services we provide. Where possible, we will only do so to countries that are of an adequate level of protection for data privacy and we will ensure a similar degree of protection is afforded to it by agreeing relevant safeguards. This may include any personal data that we hold about you from our Global Training Programme, which by its very nature, will include international transfers to our collaborating institutions across the world.

Cookie data

A cookie is a small text file which is placed on your computer’s hard drive by a website. When you visit our website, your browser checks to see if it has any cookies for that website and then sends the information contained in those cookies back to the website in order to improve your experience. Cookies record information like permissions and preferences. Read our cookies policy.

We may also use third parties such as Google Analytics, to set cookies on your devices to help us better understand visitors to our website. Google Analytics will collect anonymous usage and visitor behaviour information which helps us better understand the demographic of our visitors and their interests or needs. For additional information about Google’s privacy practices, please visit their website here: https://policies.google.com/privacy?hl=en-US&_ga=2.137403830.745819162.1707992454-201860466.1707992454

How long we keep your information for

We will hold your personal information on our systems for as long as it is necessary for the relevant activity. It will be deleted when it is no longer reasonably necessary, or you have exercised your rights to object to processing. We may retain your personal data for longer in the event of a complaint or a contemplated litigation.

Your legal rights

For details of your rights under data protection laws, including the right to receive a copy of the personal data we hold about you and the right to make a complaint at any time to the Information Commissioner’s Office, the UK regulator for data protection issues (www.ico.org.uk), please see our privacy policy aforementioned.

Contact details

We have appointed a data privacy handler. If you have any questions about this privacy notice or our data protection practices please contact dataprotection@sanger.ac.uk or write to Data Protection, Legal Dept, Genome Research Ltd, Wellcome Genome Campus, Hinxton, Cambridge CB10 1SA.